The Minnesota IG260 form is the Nonadmitted Insurance Premium Tax Return required for surplus lines brokers. This form must be filed semiannually, even if there is no tax liability to report. It is essential for compliance with Minnesota's tax laws, ensuring that all brokers fulfill their obligations accurately and on time.
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The Minnesota IG260 form is essential for surplus lines brokers who must report nonadmitted insurance premium taxes. Along with this form, several other documents may be necessary to ensure compliance with state regulations. Below is a list of commonly used forms and documents that accompany the IG260.
Understanding these additional forms and documents is crucial for ensuring a smooth filing process. Proper documentation not only facilitates compliance but also helps protect the interests of both the broker and their clients.
What is the Minnesota IG260 form?
The Minnesota IG260 form is a tax return specifically designed for surplus lines brokers who write or are authorized to write nonadmitted insurance. This form must be filed semiannually, even if there is no activity or tax liability to report. It includes important information such as total premiums, fees, commissions, and the calculation of the taxable gross premiums. The form is crucial for ensuring compliance with Minnesota tax laws related to nonadmitted insurance.
When are the due dates for filing the IG260 form?
There are two key due dates for the IG260 form. For the reporting period from January 1 to June 30, the form is due on August 15 of the same year. For the period from July 1 to December 31, the due date is February 15 of the following year. It is essential to file the form by these deadlines to avoid penalties, even if there is no tax due for the period. The date of postmark or designated delivery service is considered the filing date.
What happens if I miss the filing deadline for the IG260 form?
If the IG260 form is filed late, penalties and interest may apply. A late payment penalty of 5% of the unpaid tax is assessed for any part of the first 30 days the payment is late, with an additional 5% for each subsequent 30-day period, capping at 15%. If the return itself is filed late, an additional late filing penalty of 5% of the unpaid tax will also be imposed. The maximum combined penalty for late payment and filing can reach up to 20% of the unpaid tax.
Is it necessary to have a Minnesota Tax ID number to file the IG260 form?
Yes, a Minnesota Tax ID number is required for all surplus lines brokers filing the IG260 form. This number is distinct from a Social Security number or an agency tax ID number. If you do not have a Minnesota Tax ID, you can apply for one online through the Minnesota Department of Revenue’s website. If internet access is not available, you may register by phone. It is critical to obtain this ID before submitting the IG260 form to ensure compliance with state regulations.
Filling out the Minnesota IG260 form can be a straightforward process, but there are common mistakes that many people make. One frequent error is neglecting to check the appropriate boxes at the top of the form. This includes indicating whether the return is an amended return or a no activity return. Failing to make this distinction can lead to processing delays or even penalties.
Another common mistake is not entering the Minnesota Tax ID number. This number is essential for identifying the surplus lines broker. Some individuals mistakenly provide their Social Security number instead, which is not acceptable. Ensure that you have the correct Minnesota Tax ID number before submitting the form.
Many people also overlook the requirement to report all return premiums as positive numbers on line 4. Entering these amounts as negative can cause confusion and may result in errors in tax calculations. Always double-check your entries to confirm they are in the correct format.
Inaccurate calculations of taxable gross premiums on line 5 can lead to significant issues. This line requires subtracting total return premiums from total gross premiums. A simple math error can affect the entire tax liability, so take the time to verify your calculations.
Another mistake involves the payment method. If electronic payment is required and the broker opts for a check instead, this can incur additional penalties. Be aware of your payment obligations and choose the correct method to avoid unnecessary fees.
Some individuals forget to sign the form before submission. A missing signature can lead to the return being deemed incomplete. Always remember to sign and date the form before mailing it to ensure it is processed without delays.
Finally, failing to notify the Minnesota Department of Revenue of any changes in business information can lead to complications. If there are changes to your mailing address, phone number, or other details, update your information promptly. This helps ensure you receive important communications regarding tax laws and filing requirements.
The Minnesota Form IG260 is similar to the IRS Form 1040, which is the standard individual income tax return form used by U.S. taxpayers. Both documents require individuals or entities to report income and calculate tax liabilities. Just as Form 1040 includes sections for income, deductions, and credits, the IG260 form requires surplus lines brokers to report premiums and calculate the tax owed based on the total premiums collected. Each form also necessitates a signature to confirm the accuracy of the information provided, emphasizing the importance of compliance and accountability in tax reporting.
Another comparable document is the state-specific tax return forms, such as the California Form 540. Like the IG260, these forms are tailored to the specific tax regulations of the state in which they are filed. Both require detailed reporting of income and other financial information relevant to the state's tax laws. They also share similar due dates and penalties for late filing or payment, ensuring that taxpayers understand their obligations and the consequences of non-compliance.
For those interested in understanding the legal procedures involved, a helpful resource is available on the importance of the Notice to Quit form, which explains its role in the eviction process and outlines necessary steps for landlords and tenants alike.
The 1099-MISC form, used to report miscellaneous income, is another document that shares similarities with the IG260. Both forms require the reporting of financial transactions, albeit in different contexts. While the IG260 focuses on insurance premiums, the 1099-MISC is used by businesses to report payments made to independent contractors. Each form requires accurate record-keeping and timely submission to avoid penalties, highlighting the importance of maintaining organized financial records.
The W-2 form, which reports wages paid to employees and the taxes withheld, is also analogous to the IG260. Both forms serve as official documentation for reporting financial activity to the government. Just as the W-2 provides a summary of an employee's earnings and tax withholdings, the IG260 summarizes a broker's premiums and tax obligations. Each form must be submitted to the appropriate tax authority, reinforcing the need for compliance with tax regulations.
Form 941, the Employer's Quarterly Federal Tax Return, is another document that shares characteristics with the IG260. Both forms require periodic filing and detail financial information related to taxes owed. While Form 941 focuses on employment taxes, the IG260 centers on insurance premium taxes. Each form emphasizes the importance of timely submission and accuracy, as errors or delays can result in penalties and interest charges.
The Schedule C form, used by sole proprietors to report income and expenses from their business, is also similar to the IG260. Both documents require the reporting of financial data to determine tax liabilities. While Schedule C focuses on business income and expenses, the IG260 is specifically tailored for surplus lines brokers to report premiums. Each form underscores the necessity of accurate financial reporting and the implications of failing to comply with tax requirements.
Lastly, the Form 1065, which is used by partnerships to report income, deductions, and credits, has similarities to the IG260 as well. Both forms require detailed reporting of financial information and necessitate the submission of supporting documents. While Form 1065 is geared towards partnerships, the IG260 focuses on surplus lines brokers. Each form demands accuracy and timely filing, as both are crucial for compliance with tax laws and regulations.
*226341*
2022 IG260, Nonadmitted Insurance Premium Tax Return for Surplus Lines Brokers
For the period of (check one):
Jan. 1 - June 30, 2022
(Due Aug. 15, 2022)
July 1 - Dec. 31, 2022
(Due Feb. 15, 2023)
Check if:
Amended Return
No Activity Return
Name of Surplus Lines Broker
License Number
Date Licensed
Type
Agency Name
Check if New Address
Minnesota Tax ID Number—Required (see instructions)
Mailing Address
Social Security Number (last 4 digits)
or
Print
City
State
Zip Code
Contact Person
Email Address
Website Address
Daytime Phone
Fax Number
Calculate the Amount Due/Overpaid
Sign Here
1
Total premiums (from page 2, column G)
. . .
.
1. .
. . . . . . . . . . . . .
2
Total fees and commissions (from page 2, column H)
. . . . .
3
Total gross premiums (from page 2, column I)
.3.
. . . . . . . . . . . . . .
4
Total return premiums (from page 2, column J) . Enter as a positive number
.4.
. . . . . . .
5
Taxable gross premiums (subtract line 4 from line 3)
. . . .
5. .
. . . . . . . . . . .
6
Tax rate is 3% (.03)
6. .
. . . . . . .03
7
Total tax (multiply line 5 by line 6)
.7 .
8
Penalty (see instructions)
. .
8.
. . . . . . . . . .
9
Interest (see instructions)
9.
. . . . . . . .
10
TOTAL AMOUNT DUE or (overpaid) (add lines 7 through 9)
.10. .
If you owe additional tax (make separate payments for each period):
Payment method: Electronic payment Check (payable to Minnesota Revenue; write MN tax ID number on check; attach voucher)
Enter amount paid
Date paid
(If amount paid is different from amount due on line 10, attach an explanation.)
If you overpaid: overpayments will be refunded.
I declare that this return is correct and complete to the best of my knowledge and belief.
Signature of Broker
Date
I authorize the Minnesota
Department of Revenue
to discuss this tax return
Signature of Preparer
Print Name of Preparer
with the preparer.
Mail to: Minnesota Department of Revenue, Mail Station 1780, 600 N. Robert St., St. Paul, MN 55145-1780
(Rev. 9/21)
IG260
page 2
2022 Nonadmitted Insurance Premium Tax Return for Surplus Lines Brokers (continued)
A
B
C
D
E
F
G
H
I
J
NAIC
Effective Date
Trans
Total
All Fees/
Total Gross
Return
Number
Name of Insurer
Policy Number
(required)
Name of Insured
Type*
Premiums
Commissions
Premiums (G + H)
* See “Page 2, Column instructions” for a list of codes to enter in
Subtotal (if more than one page)
column F.
Total. (Enter on appropriate lines on page 1) . . . .
2022 Form IG260 Instructions
For insurance tax laws, see Minnesota Statutes, Chapter 297I at www.leg.state.mn.us.
All surplus lines brokers that write or are authorized to write nonadmitted insurance must file Form IG260, Semiannual Statement of Surplus Lines Insurance, even if there is no activity or tax liability to report during the period. (M.S. 297I.05, subd. 7).
Filing Requirement
Effective July 21, 2011, the Nonadmitted and Reinsurance Reform Act of 2010 (NRRA) permits only the insured’s home state to require the payment of premium tax for nonadmitted insurance.
When Minnesota is the home state of the insured, as provided under M.S. 297I.05, subd. 7, 100% of the gross premiums are taxable in Minnesota with no allocation of the tax to other states.
“Home state” means the state in which an insured maintains its principal place of business, or in the case of an individual, the individual’s principal residence.
However, if 100% of the insured risk is located outside Minnesota, then the insured’s home state is the state to which the greatest percentage of the insured’s taxable premium for that insurance contract is allocated.
Minnesota Tax ID Required
Surplus lines insurance brokers are required to have their own Minnesota tax ID number. This is not a Social Security number or agency Minnesota tax ID number.
If you don’t have a Minnesota tax ID, you can apply online. Go to our website at www.revenue.state.mn.us and click “Register for a Minnesota tax ID number” on the e‑Services menu. Note: During the process, be sure to select “Sole proprietor” as the type of legal organization. Use
NAICS classification number 524210.
If you don’t have access to the Internet, call 651‑282‑5225 or 1‑800‑657‑3605 to register by phone.
Due Dates
File Form IG260 with all required attachments and pay any tax due by:
•Aug. 15 (for the six‑month period ending June 30)
•Feb. 15 of the following year (for the six‑month period ending Dec. 31) This form must be filed even if no tax is due for the period.
The U.S. postmark date, or date recorded or marked by a designated delivery service, is considered the filing date (private postage meter marks are not valid). When the due date falls on a Saturday, Sunday or legal holiday, returns and payments electronically made or postmarked on the next business day are considered timely. When a return or payment is late, the date it is received at the Department of Revenue is treated as the date filed or paid.
Extension for Filing Return. If good cause exists, you may request a filing extension.
Rules for Using Spreadsheets
If you are using your own spreadsheet, you must include all the information and in the same format as on page 2 of Form IG260, including subtotals on each page. Your filing will not be considered complete if all information, including subtotals, is not included.
If you have more than two pages of surplus lines insurance, submit an electronic file in addition to the printout. The files must be in a Microsoft Excel format.
Payments
Electronic Payments
If your total insurance taxes and surcharges for the last 12‑month period ending June 30 is $10,000 or more, you are required to pay your tax electronically in all subsequent years.
You must also pay electronically if you’re required to pay any Minnesota business tax electronically, such as withholding tax.
To pay over the Internet, go to the department’s website at www.revenue.state.mn.us and login. You’ll need your user name, password and bank routing and account numbers. When paying electronically, you must use an account that is not associated with any foreign banks.
If you use other electronic payment methods, such as ACH credit method or Fed Wire, instructions are available on our website or by calling our Business Registration Office at 651‑282‑5225 or 1‑800‑657‑3605.
Submit separate payments for each return.
Continued 1
2022 Form IG260 Instructions (continued)
Check Payments
If you’re not required to pay electronically and are paying by check, visit our website at www.revenue.state.mn.us and click on “Make a Payment” and then “By check” to create a voucher. Print and mail the voucher with a check made payable to Minnesota Revenue.
When you pay by check, your check authorizes us to make a one‑time electronic fund transfer from your account, and you may not receive your canceled check.
How to Complete the Form
Complete page 2 before page 1 of Form IG260.
Page 2, Column Instructions
A. NAIC Number
Enter the NAIC number.
B. Name of Insurer
List the insurers. Include policies for insurance companies without NAIC numbers.
C. Policy Number
The policy number (modified by the month and year that the policy was issued) is the controlling number for reporting surplus lines policies and any subsequent activity during the policy period, i.e., endorsements, audits and/or cancellations.
D. Effective Date (required)
Enter the effective date of the transaction.
E. Name of Insured
Provide the name of the insured.
F. Policy Transaction Type
Enter one of the following numbers:
1= New business 4 = Audit
2 = Renewal
5 = Reinstatement
3= Cancellation 6 = Endorsement
G. Total Premiums
Include all premiums paid by companies with a home state of Minnesota for risks located in the United States and U.S. territories.
H. Total Fees and Commissions (excluding stamping fee)
Include all fees and commissions paid by policyholder to obtain coverage that are not included in premiums.
I. Total Gross Premiums
Total premiums and all fees and commissions (column G plus column H).
J. Return Premiums
Enter all return premiums. Include a note indicating on which return the original policy was reported. Return premiums can only be claimed by the broker where the premiums and taxes were originally reported.
Page 1, Line Instructions
Check Boxes
At the top of the form, check if the return is:
•an Amended Return: Check only if you are amending a previously filed return for the same period. Include all original and corrected policies on the amended return.
•a No Activity Return: Check only if you did not have any activity during the period.
Line 4 — Total Return Premiums
Enter all return premiums as a positive number.
Line 5 — Taxable Gross Premiums
Gross premiums include fees and commissions.
Line 8 — Penalty
Late Payment. If you don’t pay all the tax due by the due date, a late payment penalty is due. The penalty is 5% of the unpaid tax for any part of the first 30 days the payment is late, and 5% for each additional 30‑day period, up to a maximum of 15%.
Continued 2
Late Filing. Add a late filing penalty to the late payment penalty if your return is not filed by the due date. The penalty is 5% of the unpaid tax. When added to the late payment penalty, the maximum combined penalty is 20%.
Payment Method. If you are required to pay electronically and do not, an additional 5% penalty applies to payments not made electronically, even if a paper check is sent on time.
Line 9 — Interest
You must pay interest on the unpaid tax plus penalty from the due date until the total is paid. The interest rate for calendar year 2022 is 3%. The interest rate may change for future years.
To figure how much interest you owe, use the following formula with the appropriate interest rate:
Interest = (tax + penalty) × # of days late × interest rate ÷ 365
Business Information Changes
Be sure to let us know within 30 days if you change mailing addresses, phone numbers, or any other business information. To do so, go to our website, login to e‑Services and update your profile information. By notifying us, we will be able to let you know of any changes in Minnesota tax laws and filing requirements.
Information and Assistance
Website: www.revenue.state.mn.us
Email: insurance.taxes@state.mn.us
Phone: 651‑556‑3024
This material is available in alternate formats.
For questions about licensing and regulations, contact the Minnesota Department of Commerce:
Website: www.mn.gov/commerce
Email: licensing.commerce@state.mn.us
Phone: 651‑539‑1599 or 1‑800‑657‑3978
Fax: 651‑539‑0107
For questions about stamping fees, contact the Surplus Lines Association of Minnesota (SLAM):
Website: www.mnsla.com
Email: nschroeder@mnsla.com
Phone: 320‑679‑4244
Filling out the Minnesota IG260 form can seem daunting, but here are some key takeaways to help simplify the process:
By keeping these points in mind, you can navigate the process of completing the IG260 form more smoothly.